Conference and event videography pricing
Conference and event videography with CFA costs $2,100–$9,000+GST per event: $2,100+GST for a half-day solo shoot, $2,700+GST for a full 8-hour day, $6,800+GST for multi-camera coverage with a highlight reel, and from $9,000+GST for fully customised multi-day work. Every package includes PowerPoint/slide sync and edited speaker videos delivered within 24 hours. Each price is a fixed package quoted up front — no hourly rate, no surprises.
Lite
$2,100 +GST
High-quality conference filming at an affordable price.
- Solo Capture — one camera operator, filming 4 hours on site
- Slide Sync — PowerPoint integration with the speaker, if required
- Rapid Recap — edited conference speeches delivered within 24 hours
Medium
$2,700 +GST
Complete conference filming with multi-angle coverage and professional editing.
- Extensive Solo Capture — one camera operator, filming on site for 8 hours
- Slide Sync — PowerPoint integration with the speaker, if required
- Rapid Recap — edited conference speeches delivered within 24 hours
Large
$6,800 +GST
Full-day filming with multiple cameras, professional audio and expert editing.
- Extensive Capture — camera operator on site for 8 hours
- B-Roll Filming — an additional videographer capturing b-roll
- Slide Sync — PowerPoint integration with the speaker
- Rapid Recap — edited speeches within 24 hours
- Speaker Spotlights — interviews with keynote speakers, or testimonials
- Total Ownership — all footage captured — your copyright, yours to own
- Event Snapshot — 1–2 minute video hero reel of your event
Custom
$9,000 +GST
Tailored excellence: fully customised conference filming.
- Dynamic Coverage — multiple camera operators, or multiple rooms
- Extended Event — conference filming over a number of days
- Slide Sync — PowerPoint integration with the speaker
- Rapid Recap — edited speeches within 24 hours
- B-Roll Filming — a videographer capturing additional b-roll
- Speaker Spotlights — keynote interviews and testimonials
- Event Snapshot — 2 minute video highlight reel of your event
- CFA Studio — a custom portal for delegates to re-watch and download transcripts
*Discounted rates apply to multiple-day filming options — contact us for details.
*For Lite and Medium packages, you own the copyright to the videos produced; the raw footage remains the copyright of Conference Filming Australia. Copyright of the raw material may be purchased.
Compare what’s included
A basic conference recording includes two cameras on tripods, presentation recording devices and audio-linking gear in the rate. The table sets each package’s price, time on site and crew against the deliverables that follow the event.
| Feature | Lite | Medium | Large | Custom |
|---|---|---|---|---|
| Price | $2,100+GST | $2,700+GST | $6,800+GST | $9,000+GST |
| Time on site | 4 hours | 8 hours | 8 hours | Multiple days |
| Camera operators on site | One | One | One + b-roll videographer | Multiple |
| Event filming | ✓ | ✓ | ✓ | ✓ |
| Fast 24-hour editing | ✓ | ✓ | ✓ | ✓ |
| PowerPoint / screen capture | ✓ | ✓ | ✓ | ✓ |
| Additional b-roll | — | — | ✓ | ✓ |
| Speaker interviews | — | — | ✓ | ✓ |
| Event highlights | — | — | ✓ | ✓ |
| Custom delegate portal | — | — | — | ✓ |
What each package includes
Each tier builds on the same base: a camera operator, clean audio taken from the AV desk, slides synced with the speaker where required, and edited speeches within 24 hours. Where a venue needs extra equipment — lighting if the room is too dark, audio if there is no PA — we consult you before adding it.
Lite — half-day single-camera coverage
Lite covers one camera operator for 4 hours on site, slide sync if you need it, and edited conference speeches delivered within 24 hours. Excluded: additional b-roll, speaker interviews, an event highlight reel and the delegate portal. You own the copyright to the videos produced; the raw footage stays with CFA and may be purchased.
Medium — a full eight-hour filming day
Medium is the same single-operator coverage stretched across a full 8-hour day, which is why it is the package most clients choose for a single-stream conference. Slide sync and 24-hour edited speeches are included. Excluded: the same list as Lite — b-roll, speaker interviews, highlights and the portal — with twice the time on site.
Large — multi-camera coverage with a highlight reel
Large puts a camera operator on site for 8 hours and adds a second videographer for b-roll, interviews with keynote speakers or testimonials, a 1–2 minute hero reel of the event, and all footage captured as your own copyright. Excluded: the custom delegate portal, which is a Custom-tier deliverable.
Custom — multi-day, multi-room coverage
Custom is built around the program: multiple camera operators or multiple rooms, filming over a number of days, keynote interviews and testimonials, a 2-minute highlight reel, and CFA Studio — a portal where delegates re-watch sessions and download transcripts. Pricing starts from $9,000+GST and is quoted on the detail of your program.
What sits outside every package
A quote covers the filming and the edit. Six things sit outside it, and none of them is ever added without asking you first:
- Incidentals — costs such as parking are charged at cost to the client.
- Overtime — a schedule that runs long needs more crewing hours, which we raise with you before continuing.
- Out-of-scope editing — one round of changes is included; further changes or edits beyond the agreed scope are quoted separately.
- Complex graphics — logo intros, lower thirds and on-screen text are included, but anything more elaborate sits outside the conference edit.
- Music on session videos — conference speeches are cut without a music bed so the focus stays on the speaker. Music belongs to highlight films and social edits.
- Livestreaming — a separate production layer rather than a package inclusion. See livestreaming for what it involves.
Footage retention is worth planning for as well: assets are kept for 6 months, after which we cannot guarantee they are still on our servers, so keep your own backups on separate drives.
Package rates versus day rates
CFA quotes a package for the whole event instead of an hourly or day rate, and no hourly rate is published. A package absorbs the parts of a filming day that an hourly rate bills one by one: arriving at least an hour early, the 45-minute setup, the 15-minute pack-down, the edit itself, and one round of changes.
Two of the four tiers are effectively time bands — Lite covers 4 hours on site, Medium a full 8-hour day — while Large and Custom are defined by crew and deliverables rather than by the clock. Filming that runs across several days attracts discounted rates, quoted against your program.
The one place a time charge does appear is overtime. A session that runs past the agreed hours needs more crewing hours, and that is quoted and agreed with you on the day rather than appearing on an invoice afterwards.
What moves a quote up or down
Seven variables account for most of the difference between a $2,100+GST shoot and a $9,000+GST one:
- Hours on site — a 4-hour half day is the entry point; a full 8-hour day costs more because the crew is held for the whole program.
- Cameras and crew — one operator is the base. A dedicated b-roll videographer, multi-camera coverage, or concurrent sessions in separate rooms each add operators and equipment.
- Number of days — multi-day filming attracts discounted rates, so a two-day event does not cost twice a one-day event.
- Deliverables — session videos are the base. Speaker interviews, a highlight reel and a delegate portal each add edit time on top of the shoot.
- Livestreaming — streaming adds an encoder, a stream operator and internet redundancy on top of the filming crew. Our livestreaming guide puts it at $3,000–$8,000+GST per day.
- Turnaround — 24-hour edited speeches are standard, not a rush fee. Highlight films and produced social content take longer, because of music, graphics and more creative editing.
- Location — we have crews on standby in every capital city and travel to regional areas with notice, so anything outside that footprint is quoted case by case.
Which package fits which event
Event shape, not budget, usually decides the tier. The pattern below follows directly from what each package includes.
| Event shape | Package | Why it fits |
|---|---|---|
| Half-day program, one room | Lite | Four hours on site covers a morning or an afternoon of sessions in a single stream. |
| Full-day conference, one stream | Medium | A full 8-hour day with the same operator, slide sync and 24-hour edited speeches. |
| Conference that also wants a reel | Large | Adds a b-roll videographer, keynote interviews and a 1–2 minute highlight reel. |
| Multi-day or multi-room conference | Custom | Multiple operators or rooms across several days, plus a delegate portal. |
What to have ready for an accurate quote
Eight details are enough to price an event precisely. Bring what you have and we will fill the gaps on a call.
- Dates, and the city and venue.
- The running order — how many sessions, which ones you want captured, and whether any run concurrently in separate rooms.
- Your filming window: when the first session starts and the last one finishes, which decides whether it is a 4-hour or an 8-hour day.
- What you want afterwards — session videos only, or b-roll, speaker interviews, a highlight reel or a delegate portal.
- Whether remote delegates need a livestream.
- Your AV contact, since we take the audio feed and a copy of the on-screen presentation from the AV desk.
- Room conditions you already know about, such as low light or no PA system — both change the gear list.
- Branding and delivery: a logo for intros and lower thirds, and whether you want MP4 or MOV files via Dropbox.
Not sure on half of it yet? Send what you have — dates and venue alone are enough for a starting figure.
The three stages of every production
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1
Pre-production
We discuss your filming goals, assign a producer to oversee the project, and coordinate our crews for a seamless event.
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2
Conference filming
Our camera operators handle setup, positioning and audio. Relax and leave the technical details to us.
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3
Post-production
We collect, brand and deliver polished conference videos within 24 hours. Easy and done.
Common pricing questions
Will there be additional costs after the quote?
From time to time additional costs pop up — for example, when a schedule runs overtime (requiring more crewing hours) or when edits outside the agreed scope are required. We always consult you before proceeding.
Are there incidental charges?
We want this to be as cost-effective as possible. Incidental charges, such as parking, are charged at cost to the client.
Do you charge an hourly or a day rate?
Each package is quoted as a fixed price for the event rather than by the hour. The package covers the filming hours listed, setup and pack-down, and the edited speaker videos, so the figure you are quoted is the figure you pay unless the scope changes.
Is setup and pack-down charged on top of the filming hours?
No — setup and pack-down sit inside the filming time. We aim to be on site at least an hour before we are required to film; setup usually takes 45 minutes and pack-down about 15.
Does the package price include editing?
Yes. Every package includes edited conference speeches delivered within 24 hours, with one round of changes. Highlight films and produced social content involve music, graphics and more creative editing, and are quoted as add-ons.
Do multi-day events cost less per day?
Discounted rates apply to multiple-day filming options. The discount depends on the program, the number of rooms and the crew required, so send us your dates and we will quote it.
Who owns the footage after the event?
You have full rights to use the filmed sessions. For the Lite and Medium packages you own the copyright to the videos produced, and the raw footage remains the copyright of Conference Filming Australia and may be purchased. The Large package includes all footage captured.
More answers on the FAQ page, and a longer read on what drives conference filming costs in Australia.
Ready to book?
Tell us a few details about your event for an accurate quote.